About this job

Permanent: 30 hours per week
Salary: £15,298 -£16,659

A part time (30 hours per week) position has arisen within Legal Services. We are looking for a motivated, enthusiastic and pro-active individual who is capable of dealing with a range of administrative tasks. 

The postholder will require a methodical approach to work and be competent in the use of information technology with a thorough knowledge of Microsoft Office tools, especially Word and Excel. Duties will include implementing digital transformation and ensuring the efficient operation of the deeds storage facility (strongroom) which includes maintaining and updating the register of deeds and the sealing register.

You will maintain the administrative, clerical and word processing function of the legal team efficiently and effectively. The key responsibilities include:-

  • Dealing with the opening, management, closing and archiving of files, including administration of the Legal Service Helpdesk.
  • Assisting in the production of a wide range of complex legal documents to a high standard of accuracy and presentation and in the processing of incoming and outgoing mail.
  • Using facilities offered by the Land Registry website and bespoke providers to the legal profession such as PLC, Lexis Nexis and Westlaw for the preparation of legal documents.
  • Liaising with the Finance Department to process orders and prepare invoices for payment.

Candidates should have a professional and polite telephone manner, good organisational, communication, literacy and interpersonal skills. Experience of working in a legal environment would be advantageous. Training will be provided in the file management and document retention (deeds) systems and the operation of the Legal Service Helpdesk.

A satisfactory basic disclosure check and three years complete employment history will be requested in the event of you being offered the position.

To find out more

For an informal discussion about the post, please contact Kathryn Tebbey, Group Manager for Legal Services and Monitoring Officer, on 01884 234210.

For full details please read the Job Description and Person Specification - DL09 - Business Support Officer - Legal

The Job Description refers to the level of competencies required for this post. For an explanation of what this means, please see Core Competencies.

How to apply

Please download and complete our Job Application Form and send to opportunities@middevon.gov.uk. Alternatively, print and send by post to:

Human Resources
Mid Devon District Council
Phoenix House
Phoenix Lane
Tiverton, Devon
EX16 6PP

Please remember to quote the following post and vacancy numbers below:

CLOSING DATE 25 May 2018 at 1.00 pm
POST NUMBER DL09
VACANCY NUMBER 2018027

We are committed to Equality of Opportunity and welcome applications from all sections of the community.

If we've not contacted you within two weeks of the closing date, please assume your application has been unsuccessful on this occasion. Thank you for showing an interest in this vacancy and we wish you every success with your on-going job search.

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