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Privacy Notice – Commercial Tenants


We hold your name, address and your contact details


The data is collected by members of the Property Services Team


We collect this information in a number of ways, including over the phone, in person, in writing and by email


Why is it being collected?


For the purpose of arranging repairs


For the purpose of advising tenants of works being carried out in neighbouring units


For the purpose of invoicing


To enable lease information to be correct and up-to-date


How will it be used?


Contract management, Landlord obligations, arranging site visits and rental collections


Who will it be shared with?


Legal Services


Accountancy


Business Rates


Property Services repairs team operatives


Contractors used by the council


Energy supplier


We will ensure your personal data is held securely.Property Services teams are trained regularly on principles of data protection. All ICT systems are accredited to Public Service Network standards with access restricted to relevant staff. All paper records are stored securely and we have a clear desk policy


How long will we be keeping your personal information for?


relating to repairs may be securely kept for the duration of the council’s ownership of the property. Information related solely to the tenancy will be kept in accordance with the tenancy privacy notice.

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