Privacy Notice - Commercial properties

Privacy Notice – Commercial Tenants

We hold your name, address and your contact details

The data is collected by members of the Property Services Team

We collect this information in a number of ways, including over the phone, in person, in writing and by email

Why is it being collected?

For the purpose of arranging repairs

For the purpose of advising tenants of works being carried out in neighbouring units

For the purpose of invoicing

To enable lease information to be correct and up-to-date

How will it be used?

Contract management, Landlord obligations, arranging site visits and rental collections

Who will it be shared with?

Legal Services

Accountancy

Business Rates

Property Services repairs team operatives

Contractors used by the council

Energy supplier

We will ensure your personal data is held securely.Property Services teams are trained regularly on principles of data protection. All ICT systems are accredited to Public Service Network standards with access restricted to relevant staff. All paper records are stored securely and we have a clear desk policy

How long will we be keeping your personal information for?

relating to repairs may be securely kept for the duration of the council’s ownership of the property. Information related solely to the tenancy will be kept in accordance with the tenancy privacy notice.