Privacy Notice - Commercial properties
Privacy Notice – Commercial Tenants
We hold your name, address and your contact details
The data is collected by members of the Property Services Team
We collect this information in a number of ways, including over the phone, in person, in writing and by email
Why is it being collected?
For the purpose of arranging repairs
For the purpose of advising tenants of works being carried out in neighbouring units
For the purpose of invoicing
To enable lease information to be correct and up-to-date
How will it be used?
Contract management, Landlord obligations, arranging site visits and rental collections
Who will it be shared with?
Property Services repairs team operatives
Contractors used by the council
We will ensure your personal data is held securely.Property Services teams are trained regularly on principles of data protection. All ICT systems are accredited to Public Service Network standards with access restricted to relevant staff. All paper records are stored securely and we have a clear desk policy
How long will we be keeping your personal information for?
relating to repairs may be securely kept for the duration of the council’s ownership of the property. Information related solely to the tenancy will be kept in accordance with the tenancy privacy notice.