Data Protection Privacy Notice: Legal Services

Service: Legal Services

Processing Activity: Legal Services

The Data Controller, Mid Devon District Council, Phoenix House, Phoenix Lane, Tiverton, EX16 6PP.

Tel: 01884 255255

Mid Devon District Council (MDDC) is registered as a data controller with the Information Commission (registration number Z5826451).

The Data Protection Officer: Contactable by emailing dpo@middevon.gov.uk

What we collect/process and why

We may collect/process the following personal and sensitive information as part of our legal obligations, including but not limited to:

Your name, address and contact details, including email address and telephone number
Your date of birth
Information regarding your ethnicity, race, marital status, gender, religion, sexual orientation
Your National Insurance Number, Passport number
Your criminal record
Your financial information
Your health information
Details of your relationships with other individuals
Information provided by you and relating to your interactions with MDDC and the services that we provide

Some of the information that you provide to the Council is passed to our service so that we can provide the Council with legal advice and representation. Collecting/Processing the above types of data is necessary to ensure we can provide that service.

Depending on the nature of the issue, processing your personal data will come under one of the following legal bases:

We need it to comply with a legal obligation
We need it to perform a task in the public interest
We have a recognised legitimate interest
We need it to fulfil our contractual obligations

We are required by the following laws to process your personal and sensitive data appropriately:

Data Protection Act 2018 (as amended)
UK General Data Protection Regulation
Regulation of Investigatory Powers Act 200
Equality Act 2010

Who will receive and see the personal data?

We MAY share your information with the following third parties for the reasons detailed above and where permissible by law:

Central Government Agencies (e.g. Home Office, HM Revenues & Customs, Department of Works and Pensions),
Other Public Bodies (e.g. Land Registry, National Highways, Health and Safety Executive, Crown Prosecution Service)
Health Agencies (including GPs)
Police, Regulatory & Judicial Agencies (e.g. the Information Commission, Courts, Tribunals)
Other Local Authorities such as Devon County Council, parish/town councils
Legal representatives of other parties
Your nominated legal representative
Other crime prevention agencies in the UK
External Legal advisors to the Council - Solicitors and Barristers' and their admin support colleagues
Experts appointed to assist the Council, either directly or as joint Experts (e.g. Surveyors)
Insurers and Auditors
Elected Members of the Council
Other MDDC Departments
Process Servers, Investigators, Bailiffs,
Deputies appointed by the Court of Protection and Attorneys appointed under Lasting Powers of Attorney
Third Party organisations such as Churches Housing Action Group (CHAT)
As part of legal proceedings, we may also be ordered to disclose information that you provide to us to other parties to those proceedings.

Your personal information will be stored securely and will not be accessible to anyone else, including other services within MDDC, unless detailed above.

Retention

All your personal information will be held by us only for as long as is necessary and then in accordance with any legal requirements imposed upon us and MDDC’s retention schedule. For more information please go to our website to view our Retention Schedule.

Transferring personal information outside the EU

Your personal information will not be transferred outside the EU or to any international organisations by MDDC. It should be noted that MDDC has no control over those accessing its online public registers nor what someone does with any information they obtain from them.

Your rights

Whatever our use of your personal information you have the right of access to that personal information (including confirmation that we are using your personal information, access to it as well as other detail) and the right to seek rectification if the information is inaccurate.

As we are processing your personal data on the basis of public task and legal obligation, you have the right to object and to restrict processing.

Also, if you object to our use of your personal information and there is no overriding legitimate interest for us to continue using it or we have used your personal information unlawfully or it is no longer necessary for us to have the personal information, the right to erasure is also available to you.

Details on each of these rights and to how you exercise them can be found on our website Here.

Complaints

If you are dissatisfied with the way MDDC has used your personal information then you may wish, in the first instance, to make a complaint to the Data Protection Officer. This can be done by:

Writing to: Data Protection Officer, Mid Devon District Council, Phoenix House, Phoenix Lane, Tiverton, EX16 6PP.

You can also email: DPO@middevon.gov.uk .

Alternatively, or if you remain dissatisfied following your complaint to the Data Protection Officer, you may lodge a complaint with The Information Commission. The Information Commission is the UK’s independent body set up to uphold information rights. The IC can help and advise you on all matters relating to data protection.

Information Commission

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

Email: casework@ico.org.uk