Service: Licencing

Processing Activity:  The Administration of Licensing

The Data Controller, Mid Devon District Council, Phoenix House, Phoenix Lane, Tiverton, EX16 6PP.

Tel: 01884 255255

Email: customerservices@middevon.gov.uk

Mid Devon District Council (MDDC) is registered as a data controller with the Information Commission (registration number Z5826451).

The Data Protection Officer: Contactable by emailing dpo@middevon.gov.uk

What we collect and why

We may collect the following personal and sensitive information as part of our licensing obligations:

• Name
• Address
• Email
• Telephone number
• Relevant business, company or organisation name, address and contact details
• Date of Birth
• Race
• Ethnic origin
• Health (mental and physical)
• National Insurance Number
• Driving Licence
• Identification documents i.e. Passport or Birth Certificate
• Photographs/images (including passport style photographs)
• Relevant licensing qualifications
• Disclosure relating to criminal convictions and outcomes of DBS Checks
• Financial information i.e. Bank Account details
• Correspondence (emails, letters or notes of telephone conversations)
• Reasons why you have contacted us

 We are collecting your personal and sensitive data for the following purposes:

• To assess the suitability of an applicant to hold a licence, permit or other consent
• To assist individuals and organisations in obtaining necessary licences, permits or consents
• To assist us in making relevant and necessary checks
• To assist us in processing registrations/applications
• To assist us in meeting all our legal and statutory requirements, obligations and powers
• To assist us in investigating a complaint
• To prevent, detect and prosecute crime (including the National Fraud Initiative)

The Lawful Basis the council uses for licensing processing is Legal Obligation (Article 6(1)(c) UK GDPR)  We are required by the following laws to process your personal data appropriately:

• Data Protection Act 2018
• Local Government Act 1972
• Local Government (Miscellaneous Provisions Act) 1976
• Licensing Act 2003
• Gambling Act 2005
• Scrap Metal Dealers Act 2013
• Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018
• Town Police Clauses Act 1847
• House to House Collections Act 1939
• House to House Collections Regulations 1947
• Caravan Site and Control of Development Act 1960

The above list is not exhaustive.

Who will receive and see the personal data

We MAY share your information with the following third parties for the reasons detailed above:

• Other Council Departments
• Other Councils such as Devon County Council
• Central Government i.e. Home Office
• Devon & Cornwall Police
• Trading Standards
• Devon & Somerset Fire Service
• Health & Safety Executive
• Public (through statutory Public Register)
• Statutory consultees

 Your personal information will be stored securely and will not be accessible to anyone else, including other services within the Council, unless detailed above.

Retention

All your personal information will be held by us only for as long as is necessary and then in accordance with any legal requirements imposed upon us and the MDDC’s retention schedule. For more information please go to our website to view our Retention Schedule.

Transferring personal information outside of the EU

Your personal information will not be transferred outside the EU or to any international organisations by the Council. It should be noted that the Council has no control over those accessing its online public registers nor what someone does with any information they obtain from them.

Your rights

Whatever our use of your personal information you have the right of access to that personal information (this means confirmation that we are using your personal information, access to it as well as other detail) and the right to seek rectification if the information is inaccurate.

As we are processing your personal data on the basis of public task and legal obligation, you have the right to object and to restrict processing.

Also, if you object to our use of your personal information and there is no overriding legitimate interest for us to continue using it or we have used your personal information unlawfully or it is no longer necessary for us to have the personal information, the right to erasure is also available to you.

Details on each of these rights and to how you exercise can be found on our website Here.  

Complaints

If you are unhappy with how the Council has handled your personal information, you have the right to make a complaint. In the first instance, you should contact the Data Protection Officer using the details below:

Data Protection Officer, Mid Devon District Council, Phoenix House, Phoenix Lane, Tiverton, EX16 6PP

Email: DPO@middevon.gov.uk

If you remain dissatisfied following your complaint to the Data Protection Officer, you have the right to lodge a complaint with the Information Commission (IC), the UK’s independent authority responsible for upholding information rights. The IC can be contacted using the details below:

Email: casework@ico.org.uk
Address: Information Commission, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113