Safety Advisory Group

The Mid Devon Safety Advisory Group (SAG) has been formed by us to bring together all the relevant regulatory authorities to assist event organisers to ensure their events are conducted safely and lawfully. It is an impartial, advisory group and provides a single point of contact for coordinated and consistent advice. The SAG cannot take any decisions - its role is advisory. The ultimate responsibility for event safety lies with the event organisers and their management teams.

You should give notice of your event at least three months before it is taking place. This is to give us time to understand the basic details and areas of planning that may require additional advice. You may be asked to provide an Event Management Plan, Risk Assessment, Emergency Procedures, Traffic Management Plan and a location map as appropriate for your event.

Attending a SAG meeting

If you are planning to hold an event in Mid Devon please complete the Event Notification form and send it into SAG@middevon.gov.uk

Membership

Mid Devon's SAG core membership:

Chair (from the Local Authority)
Licensing
Environmental Health
Emergency Planning
Police
Fire Service
Ambulance Service
Highways

Other representatives may be invited from time to time and the SAG may decide if appropriate to extend the membership on a permanent basis.

Event Management Plan

If you are running an event in Mid Devon it is advisable to produce an Event Management Plan outlining all aspects of your event and responsibilities.

Areas you may wish to include within an Event Management Plan are:

Details of areas of responsibility and contact details
Risk assessments
Alcohol consumption and drugs policy - including how you will avoid underage alcohol sales
Traffic management - including any temporary traffic orders
Car parking
Stewards
Security - site and personnel, entry policies for age restricted events
Access routes for emergency vehicles in and out of the site
Evacuation plan - in the event of an emergency
Noise management
Food hygiene
Health and safety
First aid
Fire safety

This is not an exhaustive list and will need to be tailored to the nature of your event.

SAG meeting dates 2025

(Please note these dates may be subject to change)

Tuesday, 11th February
Tuesday, 18th March
Tuesday, 8th April
Tuesday, 20th May
Tuesday, 10th June
Tuesday, 8th July
Tuesday, 12th August
Tuesday, 9^th September
Tuesday 14^th October
Tuesday, 11^th November

Guidance for Event Organisers

Police

Police Guidance for Event and Protest Organisers

Devon County Council Highways

Information about applying for any restrictions or to complete a Notice Only form if the event is being held on the public highway but no restrictions are required.

Special events - Roads and transport

Notice only events - Roads and transport

Fire safety

Guidance documentation to enable a consistent approach to information giving, gathering, planning and recording.

Event Safety Guidance - NFCC

South Western Ambulance Service

The purpose of this document is to notify the ambulance service of your event is taking place. It allows for all the key information needed to be captured in one place. Event organisers are asked to notify South Western Ambulance Service of their event, a notification form and self-assurance form can be found on their website.

Notify us of your event | SWAST Website